Find a job

Confidential Assistant

On behalf of a client, TeamRH is searching for a(n): Confidential Assistant

Confidential Assistant (M/F)

Good Level of English

Litigation Procedures

Within a major player in international business law and in a high quality legal environment in Paris, you will manage the classical secretariat and work in confidence and in close collaboration with a partner, for a team of lawyers, currently consisting of two partners and five lawyers.

 

Duties and responsibilities:

  • Follow-up of the litigation agenda and preparation of pleading files (collection of necessary documents, procedural letters, follow-up of procedures);
  • Typing, modification and layout of documents (Word, Pwpt, Excel);
  • Opening client files and checking for conflicts of interest;
  • Recording associate time in the billing system;
  • Preparation and monthly follow-up of fee invoicing (cover letter, invoice, annexes), transmission to the Billing/Accounting department;
  • Diary management, organisation of business trips, making appointments, room reservations, organisation of internal and client meetings;
  • Coordination with various administrative departments of the firm;
  • Telephone screening, preparation of expense reports;
  • Electronic filing (and occasional paper filing), archiving, printing of documents;
  • Updating client contacts in a database.

 

Your profile:

Professional skills:

  • At least 5 years’ experience in bilingual secretarial work in an international law firm, particularly in a litigation department;
  • Perfectly bilingual in French and English;
  • Excellent computer skills (Word, Excel, Powerpoint, Outlook);
  • Minimum 2 years of higher education or equivalent;
  • Good legal knowledge would be a plus.

 

Personal skills :

  • Sense of organisation, planning and communication – you are methodical;
  • Initiative, rigour and great autonomy in work;
  • Ability to deal with stress and a fast pace environment;
  • Ability to listen, ability to reassure representatives;
  • Discretion, respect for confidentiality;
  • Team spirit and collaboration.

 

Contract: CDI

Hours: Full time

Salary: According to profile and experience

Location: Paris

Provisional starting date: ASAP

 

Send your CV to the following email address team1[@]teamrh.com and quote the reference Team3695.

 

We guarantee total confidentiality in the processing of your application.

TeamRH, a recruitment firm in Paris, is a leading player in the legal and financial sector. We work with a national and international clientele, helping them to strive for a top performance. Our consultants benefit from an extensive knowledge of the market and of legal professions in order to better understand their task. We also offer Career & Life Coaching sessions (stress, demotivation, professional strategies to handle burn out).

TeamRH
5 rue de Hanovre
75002 PARIS
Tel : 01 42 33 26 12
E-mail : jobs[@]teamrh.com

See all our other available positions at: www.teamrh.com

 

Apply to this job